How to handle non-standard invoice formats more effectively

If you’re in procurement or accounts payable, you know the frustration: invoices come in all shapes and sizes. Some are beautifully formatted PDFs, others are scanned images, and a few arrive as handwritten notes. They don’t follow a single template, and that makes extracting data a nightmare.

Your current system likely struggles with this. Standard OCR or template-based extraction might catch the easy ones, but throw in a scanned invoice with skewed alignment, and you’re back to square one—manual data entry. This bottleneck slows down your process, adds human error, and wastes valuable time.

So, how can we handle non-standard invoice formats more effectively?

That’s where Rio’s Agentic Document Extraction comes in. Unlike traditional OCR solutions, Rio doesn’t just pull out text. It uses an agentic approach that breaks down documents into components—like tables, headers, and line items—and understands their meaning, even when the layout varies.

With Rio, you can process hundreds of invoices per minute, regardless of their format. This means no more getting stuck on that one messy invoice. Rio automatically extracts key information—supplier names, invoice numbers, line items, payment terms—so your team can focus on exceptions and approvals, not data entry.

Ready to tackle those non-standard invoices? Let’s talk about how Rio can make your invoicing process smoother, faster, and far more accurate.