How To Create a Service Entry Sheet for a Network on SAP S/4HANA

In project management and procurement, ensuring that services are accurately recorded and confirmed is crucial for maintaining smooth operations and financial accuracy. One key step in this process within SAP S/4HANA is creating a Service Entry Sheet (SES) for a network. This blog post will walk you through the steps involved in this process.

Selecting the Purchase Order

To begin executing the Service Entry Sheet transaction, the first step is to select the relevant purchase order. Here’s how you can do it:

1. Navigate to the Service Entry Sheet Transaction: Open the transaction for creating a service entry sheet.
2. Select the Purchase Order: You can either search for the document or, if you have the purchase order number, type it directly into the field.

Service Selection

Once the purchase order is selected, the next step is to perform the service selection. This involves selecting the specific line item that has been executed by the vendor:

1. Service Selection: Make reference to the purchase order and select the specific line item executed by the vendor.
2. Adopt Service into Entry Sheet: For example, if the line item is for a consultancy service, select it and adopt it onto the main screen, which is your Service Entry Sheet.

Completing the Service Entry Sheet 

After selecting the service, you can proceed to complete the Service Entry Sheet:

1. Enter Short Text: Add a short description of the service performed.
2. Save the Document: Once all necessary information is entered, save the document.

The system will then generate a Service Entry Sheet number, which can be used for further processing.

Approving and Releasing the Service Entry Sheet

If a release procedure is set up, the generated Service Entry Sheet number will need to be approved and released:

1. Edit and Release the Document: Save your entry, edit as necessary, and release the document.
2. Confirmation: Accept the service and save the changes.

Once the service is confirmed, indicated by a green amber light, you can proceed to raise an invoice against the purchase order, since the confirmation of the service has been executed.

Conclusion

Creating a Service Entry Sheet in SAP S/4HANA is a straightforward process that ensures services are accurately recorded and confirmed. By following the steps outlined in this article, you can efficiently manage service confirmations, keeping your procurement process streamlined and efficient. For a guide on how to now check a Service Entry Sheet in SAP, read our article that goes through the steps.

To also check out the ConvergentIS solution for managing service entry sheets, click here.