---
title: How Do You Transform a Purchasing Policy Without Retraining Users
description: They created a solution that lets users specify the recipient of a product or service and check budget availability before approving the requisition.
---

[ConvergentIS Blog ](https://blog.convergentis.com)

# [How Do You Transform a Purchasing Policy Without Retraining Users](https://blog.convergentis.com/transform-purchasing-policy)

 Written by [ConvergentIS](https://blog.convergentis.com/author/convergentis) | Aug 30, 2022 3:46:19 PM

## The Challenge

The challenge Halton Region faced began with a new purchasing bylaw. This created a need for an updated purchasing process! The problem? Halton Region was still using good old-fashioned PAPER!

Halton Region runs on [**SAP**](https://www.convergentis.com/sap-technologies), though they had *never* used SAP for requisitions. Like any business, implementing a change as big as this came with a number of challenges, but at the end of the day, a solution needed to be created.

The solution specifics:

 

## How Were These Specifics Addressed?

The process began with Halton Region working through an evaluation process to identify seven possible options that could solve their pending [procurement](https://www.convergentis.com/procurement-gateway-applications) challenges. These seven options proceeded to be further evaluated according to Halton Region’s business requirements - cost, technology sustainability, and resources needed. they determined that by using [**SAP Fiori**](https://www.convergentis.com/fiori-analytics) and working with ConvergentIS to put a solution in place their key requisitioning and procurement issues would be addressed!

Halton Region was also able to leverage their existing investments with SAP *and* provide a fantastic user experience using a tailored intuitive interface.

## The Solution

Using a team of specialists, ConvergentIS help Halton create their ideal solution that allows the user to indicate who a product or service is for and identify if there is sufficient budget available before giving a green light for the requisition. Other features included:

- Allowing multiple drafts of concurrent requisitions
- Offers a [guided process with contextual fields](https://www.convergentis.com/guided-process) to ensure that all process and policy steps are completed, no matter the procurement method or path the user takes through the app - a compliance auditor’s dream!
- Works on mobile devices, so management can access and approve purchase requisitions anytime, anywhere
  
  **AFTER: **The new suite of Fiori apps walks the user through the process of creating a purchase requisition, sends the requisition through an approval workflow, and automatically populates a purchase order once approved.
  
  ## The Results
  
  As a result, AND with no training, the complex policy process and SAP requisitioning solution were rolled out to the municipalities' 500 unionized employees successfully!
  
  The best part! Requisition approval time times dropped from an average of 27 days to 3-5 days!
  
  **“Thank you for all the great support,” says Belkis Barrios. “As usual, Convergent goes the extra mile.”**
  
  Let us help you create a beautifully simple solution to a complex day-to-day business problem. At ConvergentIS we are delighted when we make our customers become the **real** hero of their success story.

## Think your organization could benefit from a simplified purchasing process?

 

 

[View full post](https://blog.convergentis.com/transform-purchasing-policy)

```json
{
  "@context" : "http://schema.org",
  "@type" : "BlogPosting",
  "author" : {
    "@type" : "Person",
    "name" : "ConvergentIS"
  },
  "dateModified" : "2024-11-20T23:53:27.527Z",
  "datePublished" : "2022-08-30T15:46:19Z",
  "headline" : "How Do You Transform a Purchasing Policy Without Retraining Users",
  "image" : {
    "@type" : "ImageObject",
    "height" : 1400,
    "url" : "https://4676159.fs1.hubspotusercontent-na1.net/hubfs/4676159/Purchasing%20Policy.jpg",
    "width" : 1920
  },
  "mainEntityOfPage" : "https://blog.convergentis.com/transform-purchasing-policy",
  "publisher" : {
    "@type" : "Organization",
    "logo" : {
      "@type" : "ImageObject",
      "height" : 60,
      "url" : "/hs/hsstatic/content_shared_assets/static-1.4092/img/default-amp-logo.png",
      "width" : 60
    },
    "name" : "ConvergentIS Blog"
  }
}
```